why is my font changing when i export from word to pdf

For instance, if the style you are working with is the Normal style (as already discussed), then you'll want to change the formatting associated with that style so that it uses the Tahoma font instead of Times New Roman. The longer-term solution is to modify the style definition in the target document. This forces the text being pasted to adopt the formatting used at the point where the insertion point is located. Instead of simply pressing Ctrl+V, use Paste Special to paste only the text. The short-term solution may be to modify how you paste your text into the target document. This, however, doesn't change the font defined in the underlying style (Normal), and it is that underlying font that is being used when the paragraph is being pasted. Even if the style definition uses Times New Roman, it is possible that someone selected all the text in the document and explicitly changed the font to Tahoma using the tools on the Home tab of the ribbon.

Let's say that in the target document all the paragraphs use the Normal style. Notice that when you follow the steps earlier outlined, the font shown in the style definition summary boxes doesn't necessarily match the font used for the paragraph selected. The natural question at this point is why the target document shows text in Tahoma, then. Thus, if you are copying a paragraph formatted with the Normal style, when you paste it in the target document, it uses whatever is defined for the Normal style in the target document. Why is this significant? Well, when you copy a paragraph from the source document and paste it into the target document, if the target document has a style with the same name as the what is used by the paragraph being pasted, that paragraph adopts the settings used by the style in the target document. In Jens' case, I'd be willing to bet dollars to donuts that the summary box in the target document shows that the font is Times New Roman. You should see the same type of summary box that you displayed with the source document. Don't click on it, but instead hover the mouse pointer over the style name.

In the list of styles in the task pane, locate the style that has the same name as the one you jotted down from the source document, such as Normal.

Now you need to take a look at the target document, but you need to follow steps that are slightly different: You'll want to jot down two things: the name of the style (such as Normal) and the name of the font used by that style (such as Tahoma). After a moment, Word displays a box that shows a summary of the formatting for the style.

Hover the mouse pointer over the style you noticed in step 4 (the one with the blue box).

There is a good chance it is the Normal style or one of the other built-in Word styles. This is the style applied to the paragraph selected in step 1.

One of the styles in the task pane should have a blue box around it.

Click the small icon at the bottom-right of the Styles group.

(Just double-click in the paragraph that should select it.)

Select the paragraph you plan on copying.

In explaining how this works, I'll refer to the document from which you want to copy as the source document and the document to which you want to paste as the target document.įirst, let's take a look at the source document. You can check this out by opening both documents on the screen at the same time. This almost certainly has to do with the way that Word works with styles. Jens wonders why this happens and how he can fix it.

When he tries to copy text from this document to a different one that also uses Tahoma in the entire document, the font of the pasted text changes to Times New Roman. Jens has a document that uses the Tahoma font, which is his company's default.

Why is my font changing when i export from word to pdf